Arline Custer Memorial Award

DEADLINE: July 31, 2019 

The Arline Custer Memorial Award  is presented by the MARAC Arline Custer Memorial Award Committee.This award honors the memory of Arline Custer (1909-1975), MARAC member and editor of the National Union Catalog of Manuscript Collections.

The Arline Custer Memorial Award recognizes the best books and articles written or compiled by individuals and institutions in the MARAC region – the District of Columbia, Delaware, Maryland, New Jersey, New York, Pennsylvania, Virginia and West Virginia.Works under consideration include, but are not limited to, monographs, popular narratives, reference works and exhibition catalogs using archival sources.Individuals or institutions may submit up to two works published between July 1, 2018 and June 30, 2019.

Works must be relevant to the general public as well as the archival community. They also should be original and well-researched using available sources. In addition, they should be clearly presented, well-written and organized. Visual materials, if used, should be appropriate to the text.Preference will be given to works by archivists.

Up to three awards may be given, with a maximum value of $200.00 for books and $100.00 for articles. The 2019 award(s) will be announced at the Fall 2019 Conference in Cambridge, MD.

Physical Submission Instructions
Please send two physical copies of each submission with a letter of nomination to the Senior Co-Chair of the Arline Custer Memorial Award Committee:

Laura Streett
Digital Archivist & Access Librarian
Vassar College Libraries
124 Raymond Avenue, Box 20, Poughkeepsie, NY 12604

Electronic Submission Instructions
Please send a PDF of the entirety of the work along with a PDF of a letter of nomination to the Senior Co-Chair of the Arline Custer Memorial Award Committee:


Entries must be received by July 31, 2019

Special Collections Librarian at Binghamton University

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character – shaped by outstanding academics, facilities and community life – promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:
Binghamton University Libraries invite applications for a tenure-track position as Special Collections Librarian. The successful candidate will promote the discovery and use of Binghamton University’s collection of rare books and manuscripts as an integral part of the Libraries’ research and teaching resources and programs. The special collections librarian will work with faculty and students in a variety of disciplines across the curriculum, and provide specialized reference, access, outreach, programming, and instruction services as a part of the special collections team. Special Collections includes significant rare book, archival, manuscript, art and realia collections as well as the University Archives.

The position reports to the Head of Special Collections, with the Director of Library Systems and Special Collections as second-line supervisor. Librarians at Binghamton University are members of the tenure-track
faculty and are expected to contribute significantly to the profession.

Position Duties and Responsibilities:
• Provide  research assistance to patrons in the reading room and
• Collaborate with teaching faculty to promote student research and integrate Special Collections into their curricula. Serve as a key instructor and support for teaching with the rare book collections
• Develop special programming, physical and online exhibitions, and social media and web content to highlight the collections
• Support broad access to the print collections including prioritizing backlogged and under-described material, working closely with the Cataloging Department; and identifying potential digitization projects in collaboration with the Digital Initiatives Department
• Train and supervise student assistants and interns
• Engage in collection management activities
• Participate in library and university committees
• Pursue scholarly growth through participation in professional library and bibliographic organizations, research, presentations, and publication

• Arrange and describe manuscript collections
• Manage the special collections stacks and work with the Preservation Department to ensure proper housing, environmental conditions and handling of materials
• Work with the Head of Special Collections and Library Development
staff to identify funding opportunities
• Assist in maintaining statistics on circulation, collection use, and publications resulting from the use of collections
• Serve as a subject bibliographer, as needed

Minimum Qualifications
• ALA-accredited Master’s degree in library and information science
• Knowledge and understanding of the history of the book, book arts, special collections librarianship, and the rare book market
• One year of experience working in a special collections library or
• Experience in the instruction of special collections and other primary
• Experience working with library patrons in person and remotely
• Familiarity with standards for describing and/or cataloging printed, manuscript, and archival collections
• Demonstrated initiative, flexibility, and excellent analytical, interpersonal, and communication skills in a team environment
• Creative public programming, social media, and exhibition curation experience
• Demonstrated ability to organize and prioritize multiple projects and meet deadlines with minimal supervision
• History of successful collaboration with colleagues working in areas such as collection development, archival and manuscript processing, rare book cataloging, preservation, and digitization
Preferred Qualifications
• Experience using collections management, content management, and/or integrated library systems
• Knowledge of descriptive bibliography
• Reading knowledge of Latin, Italian, and/or French
• Record of scholarly research and professional achievement
Physical Requirements
• Ability to lift moderately heavy boxes and books and move items to and from shelves
• Ability to tolerate moderate levels of dust generated during normal activities and movement of objects

Additional Information:
The State University of New York is an Equal Opportunity/Affirmative Action Employer.  It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates.  This requirement extends to employment and admission.  Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR).  Contact information for the Title IX Coordinator and OCR, as well as the University’s complete Non-Discrimination Notice may be
found here.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Binghamton University is a tobacco-free campus effective August 1, 2017.

Application Instructions:
Interested candidates should submit the following items electronically 
to (1) a letter of application addressing the qualifications; (2) curriculum vitae and (3) contact information for three references who can speak authoritatively concerning the applicant’s candidacy.

Salary is commensurate with experience. The search will remain open until the position is filled.

Archivists Round Table Workshop: Accessibility for All Archives!

Registration now open!
Accessibility for All ArchivesLearning Center, Room 334, third floor of the National Archives at New York City, 1 Bowling Green
Date: Wednesday, May 29, 2019 2:00 PM-4:30 PM EDT

What is web accessibility? How can you make sure your website and content are accessible? Come to this hands-on workshop with Amy Wolfe, Accessibility Librarian at the CUNY Office of Library Services and OER Web Developer at Brooklyn College, to learn about best practices for website accessibility, how to evaluate your current site and content for accessibility issues, and how to include accessibility in your workflow.

Participants are encouraged to bring their own laptop with the latest version of Microsoft Office, and (optionally) Adobe Acrobat Pro DC. Other accessibility tools can be found here:

Cost: $35 ($30 for ART members)


Technical Services Archivist, Kheel Center

Cornell University Library’s Kheel Center for Labor-Management Documentation & Archives seeks qualified candidates for the position of Technical Services Archivist. Reporting to the Director of the Kheel Center, the Technical Services Archivist administers the intake of accessions, in all formats, and manages processing, preservation, and description of rare and manuscript physical collections and the records of the ILR School at Cornell to ensure their long-term care and discoverability. Additionally, the Technical Services Archivist maintains a collection management database, supervises 1 FTE and student assistants, and oversees on-site collection storage and technical services work areas.

How to Apply: The application deadline is April 19, 2019. All candidates must apply via the Cornell University Careers site at:–Kheel-Center-for-Labor-Management-Documentation—Archives_WDR-00018305-1 . Please include one document that contains a cover letter, resume, and the names, phone numbers, and addresses for three references (pdf preferred).

The Philip M. Hamer and Elizabeth Hamer Kegan 2019 Award

The Philip M. Hamer and Elizabeth Hamer Kegan Award Subcommittee of the Society of American Archivists (SAA) seeks nominations for the 2019 award.

This Philip M. Hamer and Elizabeth Hamer Kegan Award recognizes an archivist, editor, group of individuals, or institution that has increased public awareness of a specific body of documents (which can be a specific archival collection or thematic aggregation) through compilation, transcription, exhibition, or public presentation of archives or manuscript materials for educational, instructional, or other public purpose. Work that has impact on a local, regional, national, and/or international level is welcomed.

Recent winners include:


Individual archivists and editors, groups of individuals, organizations. This award is open to nominees within and outside of the United States, and is not limited to SAA members.


A certificate and a cash prize of $500.

Application Deadline:

All nominations shall be submitted to SAA by February 28 of each year.

For more information on this award, including the nomination form, please go to

For more information on SAA awards and the nominations process, please go to

Archie Motley Memorial Scholarship

Archie Motley Memorial Scholarship Applications Solicited

MAC is soliciting applications for the 2019 Archie Motley Memorial Scholarship for Students of Color ( The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession as a whole. Two $750 scholarships, accompanied by one-year memberships to MAC, will be awarded.

In order to be eligible for a scholarship, the applicant must be of African, American Indian, Asian or Pacific Islander, or Latinx decent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in his or her academic program. If the program is not listed in the SAA Directory of Archival Education,, the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog. Applicants are not required to be residents of or attend school in the MAC region.

Applications are due March 1, 2019 and must include the following documents:

Completed applications should be sent to:

Lara Friedman-Shedlov

Description and Access Archivist

Kautz Family YMCA Archives

University of Minnesota Libraries

318 Elemer L. Andersen Library

222 21st Ave S, Ste 318

Minneapolis, MN 55405

Telephone: 612-626-7972



Applications must be emailed or postmarked by March 1, 2019.

Awards will be announced no later than June 1, 2019.

DHP Grant Guidelines Available

The guidelines for the 2019-2020 New York State Archives Documentary Heritage Grants are now available:

Institutions can receive grants for arrangement and description and for documentation projects.

If you are even CONSIDERING applying for one of these grants, I recommend beginning the prequalification process now, as it can take a few weeks to be approved, and it is a requirement to submit an application.

The grant deadline is January 15, 2019.

If you have questions about the grant or want assistance in crafting your application, you can contact the Documentary Heritage Program Grants Officer – at or (518) 474-6926. You can also contact me, and I will try to connect you with the correct person at the State Archives.

2019 J. Franklin Jameson Archival Advocacy Award

The J. Franklin Jameson Archival Advocacy Award Subcommittee of the Society of American Archivists is asking you to create a nomination for the 2019 J. Franklin Jameson Archival Advocacy Award.

Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs.  The individual’s or institution’s contributions may take the form of advocacy, publicity, legislation, financial support, or a similar action that fosters archival work or raises public consciousness of the importance of archival work.  Contributions should have broad, long-term impact at the regional level or beyond.

Eligibility: Nominees must be from outside the archives profession.  Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

Nominations should be sent through the online submission system by February 28, 2019 at

Recent Winners Include:

2018:  Yvonne Lewis Holley AND Brad Meltzer

2017:   Environmental Data & Governance Initiative (EDGI)

2016:  Lin-Manuel Miranda and Ron Chernow

2015:   Adrena Ifill Blagburn

2014:   LGBT Center of Central PA History Project AND National History Day

2013:   AARP Virginia and Dr. Warren Stewart

2012:   Eve Kahn, Bebe Miller, Phillip Stewart

2011:  “Who Do You Think You Are?” (NBC)

2010:  The Gladys Krieble Delmas Foundation

2009:  Ross King (Georgia Historical Records Advisory Board)

DHPSNY Launches Annual Statewide Survey

We will be launching our annual Statewide Constituent Needs Survey on Monday, October 29. This important survey was developed for collecting institutions to help identify urgent collections care needs in New York State. Your responses will directly shape the scope and content of DHPSNY’s programs and services.

If you don’t receive an email on Monday, October 29 and would like to participate in the survey, contact to receive a personalized link to complete the survey. Send us your organization’s name and the email address of the person best qualified to answer questions about your collections. If your organization is unable to complete the survey online, you can also write us at the same address to request a PDF copy.