DHPSNY Extends Deadline for Planning & Assessment Services application

DHPSNY is happy to announce that the deadline for our summer Planning & Assessment Services application round has been extended to Friday, July 14th, 2017. Applications can be downloaded at dhpsny.org and must be postmarked or received via email by the deadline to be considered for the summer 2017 review period.

DHPSNY awards services to a limited number of institutions in three areas: Archival Needs Assessments, Preservation & Conservation Surveys, and Strategic Planning assistance. Visit our Planning & Assessment Services page to learn more about each and determine which is right for your organization.

Archival Needs Assessments provide assistance in archival program development tailored to specific organizational needs. Click here to learn more and download the application.

Preservation & Conservation Surveys assess an institution’s preservation needs, focusing on preventive care and mitigating deterioration and damage. Click here to learn more and download the application.

Our Strategic Planning curriculum was developed in partnership with the New York Council of Nonprofits (NYCON) and is designed to assist small- to medium-sized institutions. Click here to learn more and download the application.

DHPSNY staff is available to assist you in completing your application. Please contact Program Coordinator Anastasia Matijkiw for assistance, questions about eligibility, or additional information at (215) 545-0613 or amatijkiw@dhpsny.org.

In June, DHPSNY introduced our new Mentorship Program with an informal luncheon at the annual New York Archives Conference in Utica. Unlike traditional one-on-one mentorship, our program will establish mentorship circles consisting of four-to-six individuals at varying points in their career, allowing them to serve as both a mentor and a mentee, and welcome those seeking to engage in both roles. The program is designed to help everyone at all levels of experience to network, expand their archival and preservation expertise, and meet professional goals. Registration is open through July 14th. To learn how you can participate, visit dhpsny.org.

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SAA’s, Donald Peterson Student Travel Award

The Donald Peterson Student Travel Award Subcommittee invites applications from archival science students and recent graduates of archival programs. The award subsidizes travel to the SAA Annual Meeting for students presenting research or actively participating in an SAA-sponsored committee, section, or roundtable.

Award and application information follow below. The application deadline is February 28, 2017. If you have any questions regarding the award or the application process, please contact Rachel Howard, Donald Peterson Student Travel Award Committee Chair, at jody.thompson@library.gatech.edu.

Purpose and Criteria for Selection

Established in 2005, this award supports students and recent graduates from graduate archival programs within North America to attend SAA’s Annual Meeting. The goal of the scholarship is to stimulate greater participation in the activities of the Association by students and recent graduates. This participation must include either a presentation of research during the Annual Meeting or active participation in an SAA-sponsored committee, section, or roundtable.

Eligibility

Awarded to an SAA member in good standing who is currently enrolled in an archival education program or who graduated from an archival education program in the previous calendar year. Applications are evaluated based on the merits of the applicant’s essay and letters of recommendation.

Sponsor and Funding

The Society of American Archivists, in honor of Donald Peterson (1908-1999), New York lawyer and philatelist, whose deep appreciation of world history and preservation developed early through his stamp collecting and held true throughout his life.

Prize

Up to $1,000 in support of registration, travel, and accommodation expenses associated with the SAA Annual Meeting.

Application Form and Documentation

Submit three copies of the following to the address on the application form:

1. A 500-word essay describing the applicant’s career goals and potential impact on the archival profession.

Unofficial transcript to verify student status or copy of graduate diploma.
Two letters of recommendation from individuals having definite knowledge of the applicant’s qualifications.
Application form: http://www2.archivists.org/governance/handbook/section12-peterson

Application Deadline
February 28, 2017

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2017 SAA Waldo Gifford Leland Award

Call for Nominations: 2017 SAA Waldo Gifford Leland Award

Please help us to recognize the best in our profession!

Have you read a great new book about archives? Seen an exceptional new finding aid? Encountered a new documentary publication that is head and shoulders above the rest? Has a new web publication really stood out to you?

If you have, please consider nominating it for the Society of American Archivists Waldo Gifford Leland Award. Nomination forms, a list of previous winners, and more information are at http://www2.archivists.org/governance/handbook/section12-leland. The deadline for nominations is February 28, 2017.

The annual Leland Award – a cash prize and certificate – recognizes “writing of superior excellence and usefulness in the field of archival history, theory, and practice.”
(Please note that periodicals are not eligible.)

Established in 1959, this award honors American archival pioneer Waldo Gifford Leland (1879-1966), president of the Society of American Archivists in the1940s and one of the driving forces behind the founding of the National Archives.

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SAA’s The Philip M. Hamer and Elizabeth Hamer Kegan Award

The Philip M. Hamer and Elizabeth Hamer Kegan Award Subcommittee of the Society of American Archivists seeks nominations (including self-nominations) for the 2017 award.

 This award recognizes an archivist, editor, group of individuals, or institution that has increased public awareness of a specific body of documents through compilation, transcription, exhibition, or public presentation of archives or manuscript materials for educational, instructional, or other public purpose. Archives may include photographs, films, and visual archives. Publication may be in hard copy, microfilm, digital, or other circulating medium.

 Recent winners include:

 Eligibility:

Individual archivists and editors, groups of individuals, and organizations are eligible.

 Prize:

A certificate and a cash prize of $500.

 Application Deadline:

All nominations shall be submitted to SAA by February 28 of each year.  CLICK HERE to download the application form, which includes instructions for submission.

 For more information on this award, please go to http://www2.archivists.org/governance/handbook/section12-hamer.

For more information on SAA awards and the nominations process, please go to http://www2.archivists.org/recognition.

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Archie Motley Memorial Scholarship Applications Solicited

MAC is soliciting applications for the 2016 Archie Motley Memorial Scholarship for Minority Students. The scholarship is designed to provide financial assistance to minority students pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession as a whole. Two $750 scholarships, accompanied by one-year memberships to MAC, will be awarded.

In order to be eligible for a scholarship, the applicant must be of African, American Indian, Asian or Pacific Islander, or Latino decent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in his or her academic program. If the program is not listed in the SAA Directory of Archival Education, http://archivists.org/prof-education/edd-index.asp, the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog. Applicants are not required to be residents of or attend school in the MAC region.

Applications are available from the Archie Motley Memorial Scholarship for Minority Students Committee Chair.

Alison Stankrauff

Archivist and Associate Librarian

Indiana University South Bend

574 – 520 – 4392

astankra@iusb.edu

And from the MAC Web site, http://www.midwestarchives.org.

Applying for the Archie Motley Scholarship has gotten easier with our new online application form.

Applications must be postmarked by March 1, 2016.

Awards will be announced no later than June 1, 2016.

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SAA 2016 Spotlight Award

Dear Colleagues,

The SAA Spotlight Award Subcommittee invites nominations for the 2016 Spotlight Award.  This award “recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.”  Nominees do not have to be members of SAA.  Please share this message as you think appropriate.  I hope you will consider recognizing a colleague (or yourself!) in this way.  Additional information about the criteria and process is found below.

Purpose and Criteria for Selection: Established in 2005, the Spotlight Award recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition. The nominee(s) should have achieved distinction in one or more of the following ways:

*   Participating in special projects.
*   Exhibiting tireless committee or advocacy work.
*   Responding effectively to an unforeseen or pressing need or emergency.
*   Contributing innovative or creative ideas to the profession.
*   Performing extraordinary volunteerism.
*   Quietly but effectively promoting the profession.

Eligibility:  Awarded to an individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

Nomination Requirements:  A completed nomination form, downloadable at http://www2.archivists.org/governance/handbook/section12-spotlight.

Sponsor and Funding:  The Society of American Archivists Foundation.

Prize:  A certificate and complimentary registration for the individual recipient or group (of up to five individuals) to the SAA Annual Meeting occurring in the year in which the award is presented.

Submission Deadline and Nomination Form:  Deadline: February 28, 2015.  Please complete the nomination form (http://www2.archivists.org/sites/all/files/Spotlight-Award-Form-093015.docx) and email it along with any applicable supporting documentation to awards[at]archivists.org with the subject line “Spotlight Award.”  Attachments should not exceed 5MB.

Alternately, nominations may be mailed.  Materials must be postmarked by February 28, 2015, and should be sent to:

Spotlight Award Committee

Society of American Archivists

17 North State Street, Suite 1425

Chicago, IL 60602-3315

Please visit http://www2.archivists.org/recognition for a list and explanation of all of the awards offered by SAA.  The above information and a list of past recipients is available at http://www2.archivists.org/governance/handbook/section12-spotlight.

Best regards,
Sarah Keen, Chair

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2016-2017 NYS Archives DHP Grant Guidelines and Application available

The New York State Archives is pleased to announce its Documentary Heritage Program (DHP) grants for 2016-2017. The new DHP Grant Guidelines and Application are now available on the NYS Archives website http://www.archives.nysed.gov/grants/grants_dhp.shtml

Postmark deadline is Tuesday, March 1, 2016 for projects to be carried out from July 1, 2016-June 30, 2017.

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Teaching with Primary Sources

Save the Date! SAA 2015 — Teaching with Primary Sources (TPS) Unconference & Workshops

What it is: An informative and fun day, with a variety of workshops and attendee-driven conversations, covering all aspects of Teaching with Primary Sources. Join your colleagues and like-minded professionals from the Society of American Archivists (SAA), the Rare Books and Manuscripts Section of ACRL, and archivists across the profession. Hosted by the wonderful folks at Cleveland Public Library and organized by the SAA’s Reference, Access and Outreach Section’s Committee on Teaching with Primary Sources.

 

Date: Wednesday, August 19, 2015

Time: 9:30 AM – 4:00 PM

Location: Cleveland Public Library (Main Library, 325 Superior Ave., N.E.), a 5-minute walk from the Cleveland Convention Center (home of the SAA 2015 Conference) – MAP

Free Registration coming soon »

Open to individuals from all institutions and with all levels of experience who use primary source material for instruction/classroom setting. Registration will be a separate process from the Society of American Archivists 2015 Conference registration — you can attend this event without attending the conference.  
For rolling details on the event, including potential workshop and discussion topics, visit bitly.com/SAA15TPS

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2015-2016 NYSA DHP Grant Guidelines and Application now available

The New York State Archives is pleased to announce its Documentary Heritage Program (DHP) grants for 2015-2016. DHP Grant Guidelines and Application for 2015-2016 are now available on the New York State Archives website.

Postmark deadline is Friday, April 24, 2015 for projects to be carried out from July 1, 2015-June 30, 2016.

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Changes in DHP Advisory Services

We are writing to let you know of changes that are planned for the regional services portion of the New York State Archives Documentary Heritage Program (DHP).  Our aim is to move the DHP in a direction that will bring the best quality and most comprehensive services to New York’s historical records community with the resources available to us.

DHP Regional Services
For over 25 years the DHP regional services have provided technical assistance and training through contracts between the New York State Education Department (SED) and nine regional providers, which have included seven 3Rs library councils, the Museum Association of New York, and the Greater Hudson Heritage Network. We thank the organizations that have contributed to the success of this program and advancements in preservation and access for New York’s heritage.

When the contracts between the SED and these agencies expire on June 30, 2014, there will be changes to the contractual process for operating this part of the program.  The DHP competitive grants program will not change and will continue to be operated from the New York State Archives’ central offices.

Service Delivery Changes
Instead of nine separate DHP contracts, the SED will seek a single, statewide five-year contract to deliver a set of supports and educational services for eligible archives, libraries, historical societies, museums, and other institutions that hold historical records and/or library research materials and operate programs to preserve them and make them accessible. The contract will cover DHP services and also incorporate elements of the New York State Library’s Conservation/Preservation Program.

Interim Assistance
Until the new statewide contract is in place, the State Archives will provide basic support to the historical records community through email and phone communications and delivery of on-line resources. Repositories in need of archival assistance may contact Pamela Cooley at the New York State Archives (pcooley@mail.nysed.gov(518) 474-5393) starting July 1 and until further notice. For preservation-related assistance, organizations may continue to contact Barbara Lilley at the New York State Library (blilley@mail.nysed.gov(518) 486-4864).

 

Christine W. Ward

New York State Archivist and
Chief Executive Officer of the Archives Partnership Trust
Room 9C49
Cultural Education Center
Empire State Plaza
Albany, New York 12230

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